Office Move and IT Relocation from Cardonet IT Services

Office Move and IT Relocation

An office move can be a logistical challenge, especially when it comes to your IT relocation. Ensuring that your IT infrastructure is safely and securely transported between office locations presents a range of logistical and security challenges that need to be overcome.

You may be moving because of growth, or a merger, or due to a lease ending. Whatever the reason, we will be able to provide you with the expert IT support that you need, carefully managing your relocation project to ensure that you move is as disruption-free as possible. The IT relocation process requires meticulous coordination to minimise downtime, safeguard your data, and ensure your business continuity.

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Business Office Move and IT Relocation London

Office Move and IT Relocation Components

1. Planning and Preparation

Project Planning - Timelines, Budgets and Stakeholders.
Scope Assessment - Systems, Furniture and Workspace Design.
Office Evaluation - Assess your new location for IT requirements such as cabling, power, and connectivity.
Risk Assessment - Identify risks and develop mitigation strategies.

2. IT Infrastructure Relocation

Communication - Communicate with all stakeholders.
Equipment Audit - Catalogue all IT assets that needs to be relocated.
Lifecycle Management - Possibly upgrade or replace outdated technology.
Data Protection - Back up and encrypt all data ahead of switch off. Ensure insurance is in place.
Labelling - Securely pack and label all hardware.
Packing and Transportation - Use appropriate shock-proof packaging and dedicated vehicles.

3. System Migration and Reconfiguration

Network Setup - Configure routers, switches, and firewalls at the new location.
Software and Licensing - Ensure all software and licensing remains.
Testing - Verify functionality of all systems.

4. Post-Move Validation

System Testing - Check the performance of all IT systems post-move.
Troubleshooting - Resolve any technical issues that arise.
Communication - Communicate with all stakeholders about the successful move.

Office Move and IT Relocation Process

Office Move and IT Relocation Project Management

Our experienced IT projects team is available to help with all, or just part of the office move and IT relocation process. We will work with you to agree the scope and responsibilities.

Typically, our team are there to take ownership of all the technology related requirements surrounding an IT move. That includes:

Scoping and Requirements - We will work with you to understand your move and your goals.
Project Planning - We will agree timelines, key milestones and budgets with you.
Contingency Planning - Should the worst happen, we will have contingency plans in place.
Network Design - We will ensure your new office is ready for you, with cabling, network components etc.
Vendor Management - We will manage your ISP and other technology vendors to deliver on time.
IT Procurement - We will procure any IT hardware on time and on budget.
Effective Communications - We will work with you on communications for your various stakeholders.
IT Decommissioning and Disposal - We shall decommission and dispose of all hardware that is no longer needed.
Packing and Moving - Our team will securely pack and transport your IT infrastructure between your old and new site.
Technology Setup - Our team will deploy and connect all hardware in your new office.
Verification and Testing - We will make certain that everything is connected and working ahead of your new office opening.
Post Move Support - Our team will be on hand to support your new office IT environment.

Our aim is to minimise the disruption to your operations by ensuring a successful IT relocation, following a proven method to reduce risk and deliver as agreed.

Leverage our experience to ensure a hassle-free office move.

Our projects team will take ownership of your technology migration and reduce your risk.

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Office Move and IT Relocation Considerations:

Early planning is advised as everything takes a long time to agree.
Involve your team in the process.
Rely on experts to handle your technology move.
Work closely with vendors to ensure your new office is ready. Connectivity is key.
Make sure all of your data is fully backed up.
Ensure all of your data is encrypted ahead of the move.
Confirm any industry compliance requirements well in advance.
Use the move as a catalyst for change. Invest in new where it makes sense to do so.
Explore a migration to the cloud if you have not already done so.
Make sure your new site has suitable network cabling, power, colling and network capacity.
Give yourself time to fully test once your new office is operational.
Engage with a partner that offers post-move support for added peace of mind.

Allowing you to do more

Minimise potential downtime and focus on other move priorities.
Know that your data is secure at all times.
Leverage our expertise for compliance assurance.
Rely on us to have the right tools, knowledge and equipment.
Know all of your vendors are being well coordinated.

Get access to subject matter experts for best practise adherence.
Reduce risk and enjoy a more predictable outcome.
Enjoy superior IT support, keeping your team happy and productive.
Get your team productive in your new office quickly.
Reduce your stress during a challenging time.

Testimonial

"Cardonet managed to save us time, money and hassle on what was a very complex and resource intensive hotel development project."

University Arms Hotel

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Service Desk Industry Best Managed Service Provider 2018 Cardonet IT Support

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We employ friendly professionals who have well-rounded experience, the ability to work in a team and a desire to be helpful.

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Do you feel that you are paying too much for your IT or feel that you are not enjoying good value from your investment? That could be the cost of your:

IT Department Headcount
Outsourced IT Support Provision
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Our senior team will use their deep industry knowledge and experience to provide you with a free, independent analysis of your IT delivery and costs.

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